The pattern

For seven years I consulted for contractors and built their systems. Every business put time and money into marketing and sales. Production, the part that actually earns the money, got whatever was left over.

The same thing showed up in every shop. The project manager was supposed to send the invoices, follow up on them, and make sure every job was costed properly. The same project manager was also running millions of dollars of work, keeping crews moving and keeping clients happy. New work had to be quoted, the next job had to start on time, the one in progress had to finish, and there was always another job. So the money side was always someone's job, and always the last thing on the list.

What we decided to do about it

The only way I know to fix it is to manage the money and work backwards from what we find. So Earned Today is a team, not a tool. We send the invoices, follow up until they're paid, match every payment to its invoice, and code every bill and hour to its job. The software we built runs underneath, so a small team can do that quickly and accurately inside your QuickBooks.

Your project manager keeps the part they're good at: running the job and the people on it. We handle what happens behind the scenes.

What we're after

Our goal is simple to say. Every project manager you have runs another million dollars of work a year without another hire, because the billing, the follow-up and the job costing are no longer on their desk. That's what we're building toward with every client, and it's the number we talk about on the monthly call.

How we work

• In your name. Every invoice, text and email goes out under your business. If a customer replies, a person answers as your office.
• We never touch your money. Your customer pays you directly, the same way they do now. We are not a payment processor and we never hold funds.
• QuickBooks stays yours. We read your invoices, record payments and code costs. We never create or edit an invoice without your say-so.
• Alongside your bookkeeper, not instead of them. Bank reconciliation, payroll, sales tax and year-end stay with your bookkeeper and accountant. They get cleaner numbers from us than they've ever had.
• We never guess. A payment is recorded against an invoice only when we've confirmed it. If something doesn't match, we ask.

Where we are

Kelowna, British Columbia. We work with residential and commercial contractors across Canada and the United States.